Form of Proxy

Posted by Jo Davey on 25 June 2019

OLD LOUGHTONIANS HOCKEY CLUB LIMITED

(the "Club")

Form of Proxy

For use at the annual general meeting to be held at Luxborough Lane, Chigwell

on Sunday 7 July  2019 at 17.00 hours

 

I ……………………………………………………………………………………………................

NAME - BLOCK CAPITALS PLEASE

 

of ……………………………………………………………………………………………………..........

ADDRESS - BLOCK CAPITALS PLEASE

……………………………………………………………………………………………………..............

a Senior Member of the Club, appoint the chairman of the meeting or

(Name)                                                                                                                  (see note 3)

 as my proxy to attend, speak and vote for me on my behalf at the annual general meeting of the Club to be held at 5.00 pm on 7 July 2019 and at any adjournment of the meeting.

I have indicated with an 'X' in the appropriate spaces how I wish my votes to be cast and direct the proxy to vote as indicated.

If this form is signed and returned without any indication as to how my proxy shall vote, my proxy may exercise his or her discretion as to both how he or she votes (including as to any amendments to the resolutions) and whether or not he or she abstains from voting.

I authorise my proxy to vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the meeting including any vote relating to the election of club captains, team captains, managers and coaches and the election or re-election of management committee members.

RESOLUTION (Place X in appropriate box)

FOR

AGAINST

 1.That the minutes of the 2018 AGM be approved.

 

 

 2. That the membership fees proposed for the 2019/20 season be approved.

 

 

 3. That Richard Higgins be re-elected as a director of the Club.

 

 

 4. That Tom Stumbke be re-elected as a director of the Club

 

 

 5. That Jane Blake be re-elected as company  secretary of the Club.

 

 

 6. That the individuals listed as such in the schedule to the AGM notice be elected or re-elected as members of the management committee.

 

 

 7. That Phillip Wheater be elected as a director of the Club.

 

 

 8. That Gane Jackson Scott LLP be reappointed as the auditors of the Club.

 

 

 9. That the draft articles of association circulated to members be adopted as the new articles of association of the Club.

 

 

 

Signature         …………………………………               Date     ……………………………….

Before completing this form, please read these explanatory notes

A Senior Member (as defined in the articles of association of the Club) is entitled to appoint another person as his/her  proxy to exercise all or any of that member's rights to attend, speak and vote at a general meeting of the Club.  A Senior Member appointing a proxy must follow the appointment procedures set out in these notes.

  1. Appointment of a proxy does not preclude a member  from attending the meeting and voting in person.  If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated.
  2. A proxy does not need to be a member of the Club but must attend the meeting to represent you.  To appoint as your proxy a person other than the chairman of the meeting, insert their full name in the box.  If you sign and return this proxy form with no name inserted in the box above on page 1, the chairman of the meeting will be deemed to be your proxy.  Where you appoint as your proxy someone other than the chairman, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions. 
  3. You may not appoint more than one proxy.
  4. To direct your proxy how to vote on the resolutions, please indicate how you wish your votes to be cast by placing an 'X' either under the column "For" or the column "Against".  If no specific direction as to how you wish your vote to be cast is given, your proxy may vote or abstain, at his or her discretion.  On any other business which is put before the meeting (including a motion to adjourn the meeting or to amend a resolution) the proxy will vote (or abstain from voting) at his or her discretion.
  5. To be valid, this proxy form must (subject to note 8) , be:
    1. completed and signed;
    2. sent or delivered to the Club at the Club office at Luxborough Lane, Chigwell, Essex; and
    3. received by the Club no later than 5.00 p.m. on 6 July  2018.
  6. If this proxy form is executed under a power of attorney or any other authority the original power or authority (or a duly certified copy of such power or authority) must be lodged together with this proxy form.
  7. As an alternative to completing this hard-copy proxy form, you can appoint a proxy electronically by email.  To be valid, this electronic proxy appointment must:
    1. be completed and signed;
    2. (together with the power of attorney or other authority (if any) under which the appointment is made (or a  certified copy of that power or authority)), be scanned and the scanned copy of the original sent by email to the Club, marked for the attention of The Honorary Secretary, to HonSec@oldloughtonians.co.uk; and
    3. be received by the Club no later than 5.00 pm on  6 July 2018.
  8. If you submit more than one valid proxy appointment then the appointment received last before the latest time for the receipt of proxies will take precedence.
  9. Any alterations made to this form should be initialled.
  10. You may not use any email address or other electronic address provided in this proxy form to communicate with the Club for any purposes other than those expressly stated.

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Sponsorship We are very fortunate to benefit from the generous support of Higgins Group Plc. Higgins Group Plc is one of the largest family-owned construction companies in South East England. It was formed as the parent company of the Higgins Group of Companies in 1989. The Higgins Group moved to their prestigious new offices at One, Langston Road in May 2005. http://www.higgins-group.co.uk/ The development and success of the club would not have been possible without the long term and continuing commitment of the company to our club as its principal sponsor.

Could you sponsor or support Old Loughtonians Hockey Club?

It is important that the club continues to attract additional support and sponsorship. We welcome all levels of support (including another major sponsor alongside the Higgins Group) and potential bespoke packages are available to interested parties. Support and sponsorship can range from pitchside boards (on either of our pitches) to individual team deals. We welcome local sponsors in particular as well as national and international sponsors especially those with an interest in hockey.

Members introducing sponsors to the club (or sponsoring players or the club themselves) will benefit from free annual membership themselves. Please contact our chairman (chairperson@oldloughtonians.co.uk) or the club office (olhc@oldloughtonians.co.uk) for more information or with any proposal.

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Details of Data Controller are

Name: Jo Davey

Email: olhc@oldloughtonians.co.uk