Policies review policy

Old Loughtonians Hockey Club Limited (the “Club”) – Policies Review Policy

The Club reviews all of its statutory and other policies and other key documents on a regular basis and, where applicable seeks approval from members.

The following policies, plans, guidance notes, terms and conditions and other documents are currently reviewed.

 

Name

Type

Author/latest reviewer

Last reviewed/created

Review period

Next review due

Responsible

for review

Approval

1

Articles of association of the Club

Constitution

PB Kempe

July 2019

Every three years

May 2022

Chairman

Members in general meeting

2

Action plan

Plan

ManCom

15/10/18

Monthly

January 2020

Chairman

ManCom

3

Development plan

Plan

ManCom

15/10/18

Every five years or as required

September 2023

ManCom

Members in general meeting

 

 

 

 

 

 

 

 

 

4

Code of Conduct

Policy

Sam Gayler

15 June 2020

Annually

August 2021

Club Captains

ManCom

5

Colts Playing Adult hockey

Policy

PB Kempe/S Beckley/J Fox

10/02/20

Annually

January 2021

Head of Colts Coaching

ManCom

6

Equity Policy statement

Policy

EH template

10 June 2020

Annually

March 2021

Office manager

ManCom

7

Expectations policy

Policy

PB Kempe/A Bray/M Williamson

25/11/19

Annually

November 2020

Head of coaching

ManCom

8

Health and safety policy

Policy

 

 

Annually

 

Office manager

ManCom

9

Match fee template and Player requirements policy

Policy

PB Kempe/S Gayler

9/12/19

Annually

December 2020

Club Captains

ManCom

10

Policies policy

Policy

PB Kempe

4/09/20

Annually

September 2021

ManCom

ManCom

11

Privacy policy

Policy

J Wright

4/09/2020

Annually

September2021

Data Protection Officer

ManCom

13

Safeguarding policy

Policy

Mary-Jane Crowley

October 2018

Annually

August 2020

Welfare officer

ManCom

11

Safety Equipment policy

Policy

S Gayler

15 June 2020

Annually

August 2021

Club Captains

ManCom

12

Club Kit policy

Policy

P Wheater

 September 2020

Annually

 

Chairman

ManCom

                 
13

Email guide

Guidance note

S Beckley

5/09/20

Annually

September 2021

S Beckley

ManCom

14

Support Notes

Guidance note

PB Kempe

August 2020

Annually

August 2021

Office manager

ManCom

15

Web-User guide

Guidance note

PB Kempe

August 2020

Annually

August 2021

Website manager

ManCom

16

Finance Guide

Guide

Rachel Paddon

2014/15

Annually

January 2020

Treasurer

ManCom

 

 

 

 

 

 

 

 

 

17

Membership terms and form

Terms and conditions

H. Chere

July 2020

Annually

May 2021

Membership secretary

Members in general meeting

18

Membership application for returning colts

Terms and conditions

H. Chere

Jukly 2020

Annually

May 2021

Membership secretary

ManCom

19 Membership application for new members Tems and conditions H Chere July 2020 Annually May 2021 Membership secretary ManCom
20

Hall hire form

Terms and conditions

PB Kempe

11/9/17

Annually

June 2020

Office manager

ManCom

21

Pitch hire form

Terms and conditions

PB Kempe

11/9/17

Annually

June 2020

Office manager

ManCom

22 Standard conditions of hire Terms and conditions PB Kempe 11/9/2017 Annually June 2020 Office Manager ManCom
23

Role acceptance form

Terms and conditions

PB Kempe

August 2020

Annually

August 2021

Membership secretary

ManCom

 

 

 

 

 

 

 

 

 

24

Players of the year awards

Report

Club Captains

April 2020

Annually

April 2021

Club Captains

ManCom

25

Team Honours

Report

Office manager

July 2020

Annually

July 2021

Office manager

ManCom

26

Representative Honours

Report

PB Kempe

2017

Annually

2018

Head of Coaching

ManCom

                 

 

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Management Committee

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Richard Higgins

President

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Philip Wheater

Chairman

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Elliott Smith

Men's Club Captain

Sponsors Area

© 2015 - 2020 Old Loughtonians Hockey Club. All rights reserved.

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Sponsorship We are very fortunate to benefit from the generous support of Higgins Group Plc. Higgins Group Plc is one of the largest family-owned construction companies in South East England. It was formed as the parent company of the Higgins Group of Companies in 1989. The Higgins Group moved to their prestigious new offices at One, Langston Road in May 2005. http://www.higgins-group.co.uk/ The development and success of the club would not have been possible without the long term and continuing commitment of the company to our club as its principal sponsor.

Could you sponsor or support Old Loughtonians Hockey Club?

It is important that the club continues to attract additional support and sponsorship. We welcome all levels of support (including another major sponsor alongside the Higgins Group) and potential bespoke packages are available to interested parties. Support and sponsorship can range from pitchside boards (on either of our pitches) to individual team deals. We welcome local sponsors in particular as well as national and international sponsors especially those with an interest in hockey.

Members introducing sponsors to the club (or sponsoring players or the club themselves) will benefit from free annual membership themselves. Please contact our chairman (chairperson@oldloughtonians.co.uk) or the club office (olhc@oldloughtonians.co.uk) for more information or with any proposal.

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