Policies review policy
Old Loughtonians Hockey Club Limited (the “Club”) – Policies Review Policy
The Club reviews all of its statutory and other policies and other key documents on a regular basis and, where applicable seeks approval from members.
The following policies, plans, guidance notes, terms and conditions and other documents are currently reviewed.
|
|
Name |
Type |
Author/latest reviewer |
Last reviewed/created |
Review period |
Next review due |
Responsible for review |
Approval |
|
1 |
Articles of association of the Club |
Constitution |
PB Kempe |
July 2019 |
Every three years |
May 2022 |
Chairman |
Members in general meeting |
|
2 |
Action plan |
Plan |
ManCom |
15/10/18 |
Monthly |
January 2020 |
Chairman |
ManCom |
|
3 |
Development plan |
Plan |
ManCom |
15/10/18 |
Every five years or as required |
September 2023 |
ManCom |
Members in general meeting |
|
|
|
|
|
|
|
|
|
|
|
4 |
Code of Conduct |
Policy |
Sam Gayler |
15 June 2020 |
Annually |
August 2021 |
Club Captains |
ManCom |
|
5 |
Colts Playing Adult hockey |
Policy |
PB Kempe/S Beckley/J Fox |
10/02/20 |
Annually |
January 2021 |
Head of Colts Coaching |
ManCom |
|
6 |
Equity Policy statement |
Policy |
EH template |
10 June 2020 |
Annually |
March 2021 |
Office manager |
ManCom |
|
7 |
Expectations policy |
Policy |
PB Kempe/A Bray/M Williamson |
25/11/19 |
Annually |
November 2020 |
Head of coaching |
ManCom |
|
8 |
Health and safety policy |
Policy |
|
|
Annually |
|
Office manager |
ManCom |
|
9 |
Match fee template and Player requirements policy |
Policy |
PB Kempe/S Gayler |
9/12/19 |
Annually |
December 2020 |
Club Captains |
ManCom |
|
10 |
Policies policy |
Policy |
PB Kempe |
4/09/20 |
Annually |
September 2021 |
ManCom |
ManCom |
|
11 |
Privacy policy |
Policy |
J Wright |
4/09/2020 |
Annually |
September2021 |
Data Protection Officer |
ManCom |
|
13 |
Safeguarding policy |
Policy |
Mary-Jane Crowley |
October 2018 |
Annually |
August 2020 |
Welfare officer |
ManCom |
|
11 |
Safety Equipment policy |
Policy |
S Gayler |
15 June 2020 |
Annually |
August 2021 |
Club Captains |
ManCom |
|
12 |
Club Kit policy |
Policy |
P Wheater |
September 2020 |
Annually |
|
Chairman |
ManCom |
| 13 |
Email guide |
Guidance note |
S Beckley |
5/09/20 |
Annually |
September 2021 |
S Beckley |
ManCom |
| 14 |
Support Notes |
Guidance note |
PB Kempe |
August 2020 |
Annually |
August 2021 |
Office manager |
ManCom |
| 15 |
Web-User guide |
Guidance note |
PB Kempe |
August 2020 |
Annually |
August 2021 |
Website manager |
ManCom |
| 16 |
Finance Guide |
Guide |
Rachel Paddon |
2014/15 |
Annually |
January 2020 |
Treasurer |
ManCom |
|
|
|
|
|
|
|
|
|
|
| 17 |
Membership terms and form |
Terms and conditions |
H. Chere |
July 2020 |
Annually |
May 2021 |
Membership secretary |
Members in general meeting |
| 18 |
Membership application for returning colts |
Terms and conditions |
H. Chere |
Jukly 2020 |
Annually |
May 2021 |
Membership secretary |
ManCom |
| 19 | Membership application for new members | Tems and conditions | H Chere | July 2020 | Annually | May 2021 | Membership secretary | ManCom |
| 20 |
Hall hire form |
Terms and conditions |
PB Kempe |
11/9/17 |
Annually |
June 2020 |
Office manager |
ManCom |
| 21 |
Pitch hire form |
Terms and conditions |
PB Kempe |
11/9/17 |
Annually |
June 2020 |
Office manager |
ManCom |
| 22 | Standard conditions of hire | Terms and conditions | PB Kempe | 11/9/2017 | Annually | June 2020 | Office Manager | ManCom |
| 23 |
Role acceptance form |
Terms and conditions |
PB Kempe |
August 2020 |
Annually |
August 2021 |
Membership secretary |
ManCom |
|
|
|
|
|
|
|
|
|
|
| 24 |
Players of the year awards |
Report |
Club Captains |
April 2020 |
Annually |
April 2021 |
Club Captains |
ManCom |
| 25 |
Team Honours |
Report |
Office manager |
July 2020 |
Annually |
July 2021 |
Office manager |
ManCom |
| 26 |
Representative Honours |
Report |
PB Kempe |
2017 |
Annually |
2018 |
Head of Coaching |
ManCom |
