Policies review policy

Old Loughtonians Hockey Club Limited (the “Club”) – Policies Review Policy

The Club reviews all of its statutory and other policies and other key documents on a regular basis and, where applicable seeks approval from members.

The following policies, plans, guidance notes, terms and conditions and other documents are currently reviewed.

 

Name

Type

Author/latest reviewer

Last reviewed/created

Review period

Next review due

Responsible

for review

Approval

1

Articles of association of the Club

Constitution

PB Kempe

July 2019

Every three years

May 2022

Chairman

Members in general meeting

2

Action plan

Plan

ManCom

15/10/18

Monthly

January 2020

Chairman

ManCom

3

Development plan

Plan

ManCom

15/10/18

Every five years or as required

September 2023

ManCom

Members in general meeting

 

 

 

 

 

 

 

 

 

4

Code of Conduct

Policy

Sam Gayler

15 June 2020

Annually

August 2021

Club Captains

ManCom

5

Colts Playing Adult hockey

Policy

PB Kempe/S Beckley/J Fox

10/02/20

Annually

January 2021

Head of Colts Coaching

ManCom

6

Equity Policy statement

Policy

EH template

10 June 2020

Annually

March 2021

Office manager

ManCom

7

Expectations policy

Policy

PB Kempe/A Bray/M Williamson

25/11/19

Annually

November 2020

Head of coaching

ManCom

8

Health and safety policy

Policy

 

 

Annually

 

Office manager

ManCom

9

Match fee template and Player requirements policy

Policy

PB Kempe/S Gayler

9/12/19

Annually

December 2020

Club Captains

ManCom

10

Policies policy

Policy

PB Kempe

1/12/19

Annually

December 2020

ManCom

ManCom

11

Privacy policy

Policy

PB Kempe/DPO

May 2018

Annually

December 2019

Data Protection Officer

ManCom

13

Safeguarding policy

Policy

Mary-Jane Crowley

October 2018

Annually

August 2020

Welfare officer

ManCom

11

Safety Equipment policy

Policy

S Gayler

15 June 2020

Annually

August 2021

Club Captains

ManCom

 

 

 

 

 

 

 

 

 

12

Email guide

Guidance note

S Beckley

 

Annually

December 2019

S Beckley

ManCom

13

Support Notes

Guidance note

PB Kempe

August 2019

Annually

August 2020

Office manager

ManCom

14

Web-User guide

Guidance note

PB Kempe

August 2019

Annually

August 2020

Website manager

ManCom

15

Finance Guide

Guide

Rachel Paddon

2014/15

Annually

January 2020

Treasurer

ManCom

 

 

 

 

 

 

 

 

 

16

Membership terms and form

Terms and conditions

Membership secretary

July 2019

Annually

May 2020

Membership secretary

Members in general meeting

17

Membership application for returning colts

Terms and conditions

Membership secretary

August 2019

Annually

May 2020

Membership secretary

ManCom

18

Hall hire form

Terms and conditions

PB Kempe

11/9/17

Annually

June 2020

Office manager

ManCom

19

Pitch hire form

Terms and conditions

PB Kempe

11/9/17

Annually

June 2020

Office manager

ManCom

20

Role acceptance form

Terms and conditions

PB Kempe

August 2019

Annually

August 2020

Membership secretary

ManCom

 

 

 

 

 

 

 

 

 

21

Players of the year awards

Report

Club Captains

12/10/18

Annually

April 2020

Club Captains

Club Captains

22

Honours board

Report

Office manager

August 2019

Annually

August 2020

Office manager

Office manager

 

 

 

 

 

 

 

 

 

 

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Management Committee

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Richard Higgins

President

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Philip Wheater

Chairman

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Elliott Smith

Men's Club Captain

Sponsors Area

© 2015 - 2020 Old Loughtonians Hockey Club. All rights reserved.

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Sponsorship We are very fortunate to benefit from the generous support of Higgins Group Plc. Higgins Group Plc is one of the largest family-owned construction companies in South East England. It was formed as the parent company of the Higgins Group of Companies in 1989. The Higgins Group moved to their prestigious new offices at One, Langston Road in May 2005. http://www.higgins-group.co.uk/ The development and success of the club would not have been possible without the long term and continuing commitment of the company to our club as its principal sponsor.

Could you sponsor or support Old Loughtonians Hockey Club?

It is important that the club continues to attract additional support and sponsorship. We welcome all levels of support (including another major sponsor alongside the Higgins Group) and potential bespoke packages are available to interested parties. Support and sponsorship can range from pitchside boards (on either of our pitches) to individual team deals. We welcome local sponsors in particular as well as national and international sponsors especially those with an interest in hockey.

Members introducing sponsors to the club (or sponsoring players or the club themselves) will benefit from free annual membership themselves. Please contact our chairman (chairperson@oldloughtonians.co.uk) or the club office (olhc@oldloughtonians.co.uk) for more information or with any proposal.

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Name: Jo Davey

Email: olhc@oldloughtonians.co.uk