Policies review policy

Old Loughtonians Hockey Club Limited (the “Club”) – Policies Review Policy

The Club reviews all of its statutory and other policies and other key documents on a regular basis and, where applicable seeks approval from members.

The following policies, plans, guidance notes, terms and conditions and other documents are currently reviewed.

 

Name

Type

Author/latest reviewer

Last reviewed/created

Review period

Next review due

Responsible

for review

Approval

1

Articles of Association

Constitution

PB Kempe

July 2019

Every three years

May 2022

Chairman

Members in general meeting

2

Action plan

Plan

PBKempe/PWheater

15/10/18

Monthly

January 2020

Chairman

ManCom

3

Development plan

Plan

PBKempe

15/10/18

Every five years or as required

September 2023

ManCom

Members in general meeting

 

 

 

 

 

 

 

 

 

4

Code of Conduct

Policy

EH Template/Sam Gayler

15 June 2020 (updated to cover all club policies 10/02/21)

Annually

August 2021

Club Captains

ManCom

5

Colts Playing Adult hockey

Policy

PB Kempe/S Beckley/J Fox

26 January 2021

Annually

January 2022

Head of Colts Coaching

ManCom

6

Equity Policy statement

Policy

EH template

10 June 2020

Annually

March 2021

Office manager

ManCom

7

Expectations policy

Policy

A.Bray/P.Kempe/C.Gladman/S.Beckley/J.Wright

12/2/21

Annually

November 2020

Head of coaching

ManCom

8

Health and safety policy

Policy

 

 

Annually

 

Office manager

ManCom

9

Match Fee Template

Policy

PB Kempe/S Gayler

19/01/21

Annually

January 2022

Club Captains

ManCom

10

Policies policy

Policy

PB Kempe/PB Kempe

12/2/21

Annually

February 2022

ManCom

ManCom

11

Privacy policy

Policy

PB Kempe/J Wright

4/09/2020

Annually

September2021

Data Protection Officer

ManCom

13

Safeguarding policy

Policy

Mary-Jane Crowley

October 2018

Annually

August 2020

Welfare officer

ManCom

11

Safety Equipment policy

Policy

SBeckley/PBKempe/S Gayler

15 June 2020

Annually

August 2021

Club Captains

ManCom

12

Club Kit policy

Policy

P Wheater

 September 2020

Annually

 

Chairman

ManCom

13 Covid policy Policy J Fox February 2021 As needed   Covid officer ManCom
14 Branding policy Policy J Oxley January 2021 Annually January 2022 Communications officer ManCom
                 
15

email guide

Guidance note

S Beckley/SBeckley

5/09/20

Annually

September 2021

S Beckley

ManCom

16

Support Notes

Guidance note

PB Kempe/PBKempe

August 2020

Annually

August 2021

Office manager

ManCom

17

Web-User guide

Guidance note

PB Kempe/PBKempe

August 2020

Annually

August 2021

Website manager

ManCom

18

Finance Guide

Guide

Rachel Paddon

2014/15

Annually

January 2020

Treasurer

ManCom

19

Guidance for volunteers

Guidance note

PB Kempe

December 2020

Annually

July 2022

Chairman

ManCom

                 
20

Membership terms and form

Terms and conditions

PBKempe/H. Chere

July 2020

Annually

May 2021

Membership secretary

Members in general meeting

21

Membership application for returning colts

Terms and conditions

PBKempe/H. Chere

Jukly 2020

Annually

May 2021

Membership secretary

ManCom

22 Membership application for new members Tems and conditions PBKempe/H Chere July 2020 Annually May 2021 Membership secretary ManCom
23

Hall hire booking form

Terms and conditions

JBenton/PB Kempe

11/9/17

Annually

June 2020

Office manager

ManCom

24

pitch hire booking form

Terms and conditions

JBenton/PB Kempe

11/9/17

Annually

June 2020

Office manager

ManCom

25 Standard Terms of Hire Terms and conditions PB Kempe 11/9/2017 Annually June 2020 Office Manager ManCom
26

Role acceptance form

Terms and conditions

PB Kempe/PBKempe

August 2020

Annually

August 2021

Membership secretary

ManCom

 

 

 

 

 

 

 

 

 

27

Players of the year awards

Report

Club Captains/Club Captains

April 2020

Annually

April 2021

Club Captains

ManCom

28

Team Honours

Report

PBKempe/Office manager

July 2020

Annually

July 2021

Office manager

ManCom

29

Representative Honours

Report

PB Kempe/C.Gladman

19 January 2021

Annually

January 2022

Head of Coaching

ManCom

                 

 

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Management Committee

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Richard Higgins

President

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Philip Wheater

Chairman

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Elliott Smith

Men's Club Captain

Sponsors Area

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Sponsorship We are very fortunate to benefit from the generous support of Higgins Group Plc. Higgins Group Plc is one of the largest family-owned construction companies in South East England. It was formed as the parent company of the Higgins Group of Companies in 1989. The Higgins Group moved to their prestigious new offices at One, Langston Road in May 2005. http://www.higgins-group.co.uk/ The development and success of the club would not have been possible without the long term and continuing commitment of the company to our club as its principal sponsor.

Could you sponsor or support Old Loughtonians Hockey Club?

It is important that the club continues to attract additional support and sponsorship. We welcome all levels of support (including another major sponsor alongside the Higgins Group) and potential bespoke packages are available to interested parties. Support and sponsorship can range from pitchside boards (on either of our pitches) to individual team deals. We welcome local sponsors in particular as well as national and international sponsors especially those with an interest in hockey.

Members introducing sponsors to the club (or sponsoring players or the club themselves) will benefit from free annual membership themselves. Please contact our chairman (chairperson@oldloughtonians.co.uk) or the club office (olhc@oldloughtonians.co.uk) for more information or with any proposal.

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