Policies review policy
Old Loughtonians Hockey Club Limited (the “Club”) – Policies Review Policy
The Club reviews all of its statutory and other policies and other key documents on a regular basis and, where applicable seeks approval from members.
The following policies, plans, guidance notes, terms and conditions and other documents are currently reviewed.
|
|
Name |
Type |
Author/latest reviewer |
Last reviewed/created |
Review period |
Next review due |
Responsible for review |
Approval |
|
1 |
Constitution |
PB Kempe |
July 2019 |
Every three years |
May 2022 |
Chairman |
Members in general meeting |
|
|
2 |
Plan |
PBKempe/PWheater |
15/10/18 |
Monthly |
January 2020 |
Chairman |
ManCom |
|
|
3 |
Plan |
PBKempe |
15/10/18 |
Every five years or as required |
September 2023 |
ManCom |
Members in general meeting |
|
|
|
|
|
|
|
|
|
|
|
|
4 |
Policy |
EH Template/Sam Gayler |
15 June 2020 (updated to cover all club policies 10/02/21) |
Annually |
August 2021 |
Club Captains |
ManCom |
|
|
5 |
Policy |
PB Kempe/S Beckley/J Fox |
26 January 2021 |
Annually |
January 2022 |
Head of Colts Coaching |
ManCom |
|
|
6 |
Policy |
EH template |
10 June 2020 |
Annually |
March 2021 |
Office manager |
ManCom |
|
|
7 |
Policy |
A.Bray/P.Kempe/C.Gladman/S.Beckley/J.Wright |
12/2/21 |
Annually |
November 2020 |
Head of coaching |
ManCom |
|
|
8 |
Health and safety policy |
Policy |
|
|
Annually |
|
Office manager |
ManCom |
|
9 |
Policy |
PB Kempe/S Gayler |
19/01/21 |
Annually |
January 2022 |
Club Captains |
ManCom |
|
| 10 | Parent Code of conduct | Policy | PB Kempe/C Falconer | 6 /06/2021 | Annually | June 2022 | Welfare Officer | ManCom |
|
11 |
Policies policy |
Policy |
PB Kempe/PB Kempe |
12/2/21 |
Annually |
February 2022 |
ManCom |
ManCom |
|
12 |
Policy |
PB Kempe/J Wright |
4/09/2020 |
Annually |
September2021 |
Data Protection Officer |
ManCom |
|
|
13 |
Policy |
Mary-Jane Crowley |
October 2018 |
Annually |
August 2020 |
Welfare officer |
ManCom |
|
|
14 |
Policy |
SBeckley/PBKempe/S Gayler |
15 June 2020 |
Annually |
August 2021 |
Club Captains |
ManCom |
|
|
15 |
Policy |
P Wheater |
September 2020 |
Annually |
|
Chairman |
ManCom |
|
| 16 | Covid policy | Policy | J Fox | February 2021 | As needed | Covid officer | ManCom | |
| 17 | Branding policy | Policy | J Oxley | January 2021 | Annually | January 2022 | Communications officer | ManCom |
| 18 | Social Media Use code | Policy | PB Kempe/C Falconer | June 2021 | Annually | June 2022 | Welfare Officer | ManCom |
| 19 |
Guidance note |
S Beckley/SBeckley |
5/09/20 |
Annually |
September 2021 |
S Beckley |
ManCom |
|
| 20 |
Guidance note |
PB Kempe/PBKempe |
August 2020 |
Annually |
August 2021 |
Office manager |
ManCom |
|
| 21 |
Guidance note |
PB Kempe/PBKempe |
August 2020 |
Annually |
August 2021 |
Website manager |
ManCom |
|
| 22 |
Finance Guide |
Guide |
Rachel Paddon |
2014/15 |
Annually |
January 2020 |
Treasurer |
ManCom |
|
23 |
Guidance note |
PB Kempe |
December 2020 |
Annually |
July 2022 |
Chairman |
ManCom |
|
| 24 |
Terms and conditions |
PBKempe/H. Chere |
July 2020 |
Annually |
May 2021 |
Membership secretary |
Members in general meeting |
|
| 25 |
Terms and conditions |
PBKempe/H. Chere |
Jukly 2020 |
Annually |
May 2021 |
Membership secretary |
ManCom |
|
| 26 | Membership application for new members | Tems and conditions | PBKempe/H Chere | July 2020 | Annually | May 2021 | Membership secretary | ManCom |
| 28 |
Terms and conditions |
JBenton/PB Kempe |
11/9/17 |
Annually |
June 2020 |
Office manager |
ManCom |
|
| 29 |
Terms and conditions |
JBenton/PB Kempe |
11/9/17 |
Annually |
June 2020 |
Office manager |
ManCom |
|
| 30 | Standard Terms of Hire | Terms and conditions | PB Kempe | 11/9/2017 | Annually | June 2020 | Office Manager | ManCom |
| 31 |
Terms and conditions |
PB Kempe/PBKempe |
August 2020 |
Annually |
August 2021 |
Membership secretary |
ManCom |
|
|
|
|
|
|
|
|
|
|
|
| 32 |
Report |
Club Captains/Club Captains |
April 2020 |
Annually |
April 2021 |
Club Captains |
ManCom |
|
| 33 |
Report |
PBKempe/Office manager |
July 2020 |
Annually |
July 2021 |
Office manager |
ManCom |
|
| 34 |
Report |
PB Kempe/C.Gladman |
19 January 2021 |
Annually |
January 2022 |
Head of Coaching |
ManCom |
|
